I'm a buyer at 70In the 1970s, a buyer had to follow a certain work process.
The first step was the purchase plan. According to the demand plan of the user department, the accuracy of the plan had to be carefully verified. After communicating with the relevant planner or person in charge to confirm that there was no error, the purchase plan deposit slip had to be saved.
Then came the inquiry and counter-offer. On the one hand, he had to send a letter of inquiry to the supplier, asking them to confirm the price, delivery time, payment method, after-sales service, etc., and then stamp the official seal to send it back. On the other hand, he had to consider a variety of factors to negotiate, such as price, delivery time, payment method, etc. He also required many suppliers to be as detailed as possible in order to bargain reasonably.
After that, he made purchase orders and contracts. After the completion of the inquiry and negotiation, the order was made, and the order was bound together with the written quote, price comparison sheet, previous purchase plan, and plan confirmation sheet provided by each supplier. At the same time, the contract was made according to the company's requirements, the negotiation results with the supplier, and the different requirements of the materials.
In the process of tracking the goods, it was necessary to know whether the supply process was normal, understand the contact information and address of the receiver, and inform the supplier in time. After the supplier shipped the goods, it was also necessary to know the contact information of the carrier in order to track the transportation status of the goods.
In the process of organizing the warehouse to receive the goods, the warehouse manager should be informed to prepare for the receipt of the goods, such as knowing the arrival time of the goods and whether there were documents accompanying the goods.
After the contract was signed, the inspection department should be informed to prepare for the acceptance, including the instruments, experimental equipment, reagents, acceptance standards, etc., and do a good job in the early, middle, and late stages of inspection to avoid discovering problems only after the arrival of the goods.
After the goods meet the requirements, they will be stored in the warehouse. After the products pass the acceptance, the warehouse will issue the warehouse receipt according to the acceptance receipt. The buyer will collect the warehouse receipt, weight inspection receipt, quality inspection report, etc. to prepare for payment.
Finally, it was the settlement and payment phase. The relevant documents had to be prepared in advance, such as payment application forms, originals, warehouse entry forms, quality inspection forms, weight inspection forms, contracts or orders, etc. At the same time, the buyer had to act as a bridge between the company's finance and the supplier to propose a settlement method that was beneficial to them.