What are the procedures for emergency purchasing of drugs?

Answer 1

The emergency purchasing process was as follows:
1. If the emergency drugs that the hospital needed to purchase were not in the existing catalog, they should be reported in the emergency catalog of emergency purchase under the drug price management.
2. Find the drugs that need emergency purchase on the emergency catalog application interface and click "Add to Emergency Catalog".
3. Maintain the "actual purchase price" of the drugs on the emergency purchase interface (all emergency drug serial numbers start with "Y"(capital letter), which is different from the drugs purchased normally).
4. Enter the purchase catalog management interface to maintain the temporary distribution relationship. Directly click the set distribution button and select the distribution company to establish the temporary distribution relationship.
5. Enter the new purchase order interface, select the order type as "emergency purchase", and maintain the purchase order (the delivery process of the purchase order is similar to that of other normal purchased drugs).

In addition, there were the following precautions for emergency purchases:
1. Multi-path screening of suppliers. In order to improve the efficiency of the purchase and ensure the quality of the purchase, the supplier could be selected from the supplier that the hospital cooperated with, or recommended by peers or clinical departments, or from the government's supplier database. With the approval of the provincial administrative department, it can also participate in regional concentrated procurement.
2. According to the materials in short supply and the selected supplier, select a suitable purchasing method, such as single-source purchase, inquiry, etc. In order to ensure the competitiveness and fairness of emergency procurement, the emergency procurement information of epidemic prevention and control materials shall be publicized on the official website and in the hospital column at the same time, and the procurement documents and pictures shall be kept for future reference.
3. Qualification review of the supplier. In order to ensure the quality of the purchase, the supplier's business qualifications must be reviewed, including the business license, the equipment necessary for the performance of the contract, the proof of professional technical ability, and the written statement of no major illegal records.
4. simplify the purchasing process and shorten the purchasing time. In order to successfully complete the emergency procurement project of epidemic prevention and control materials and improve the efficiency of procurement, the hospital can flexibly handle the procurement methods and procedures according to the actual situation, and reach cooperation through negotiation, including the following matters: First, speed up the review of the interests between the supplier and the hospital and its staff, and shorten the qualification review time; The second is to reduce the qualifications of the supplier to participate in the purchase, but the legal qualification and business ability must be proved.(For example, the number of suppliers does not necessarily have to be more than three, and the conditions for the withdrawal of suppliers are also applicable); Thirdly, the procurement time can be shortened, which can shorten the time for publicity and signing of the procurement contract, and can also be concentrated on organizing the procurement or combining the procurement projects; Fourth, when referring to the applicable government procurement method, it can be simplified or flexible, such as the supplier being inquired can quote more than once, and the deposit can not be submitted.
5. The purchasing methods and procedures could be simplified, but the use of financial funds to purchase emergency supplies still had to follow other provisions of the government procurement law to prevent the hospital and its staff from committing fraud (commercial bribery) and other illegal acts.
6. The government's emergency procurement contract was signed. The delivery and quality assurance terms of the subject matter were clarified, and the rights and obligations between the hospital and the supplier, the responsibilities for breach of contract, and the dispute resolution methods were clarified. In addition, because the epidemic situation is still in the stage of comprehensive attack, it is difficult to limit the purchase amount. It is suggested to specify the unit price and contract period of the purchased varieties on the basis of the budget. At the same time, strengthen the implementation and management of the epidemic material procurement contract to achieve the purpose of procurement and ensure clinical emergency needs.
7. Special management of epidemic prevention and control materials, including financial accounts and file management. The hospital should keep all the purchasing information according to the regulations of the government procurement law and ensure the legitimacy of the use of the purchasing funds, waiting for the financial audit.
8. Do a good job in the management and use of epidemic prevention and control materials, establish a warehouse registration and distribution record system, put an end to diversion, and ensure the effectiveness, safety and traceable use of prevention and control materials.
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