Max did wiggle his way into the council meeting between the dragon's and the Aurelius clan after requesting to attend.
The vampires seemed to have proposed a strategy that was 60% in-line with what the old man had suggested with a few modifications of their own.
It was a testament to the old man's strategic genius as although the vampire council had said at the time that they would not alter their plans after listening to his proposal, it seemed like they had changed it completely.
After debating the merits and demerits of his strategy they found that the old man's plan was way superior to their own and hence had begun building up on it.
Unbeknownst to Max, Regus had invited Rudra thrice to attend a strategy meeting luring him with various rewards however Rudra had refused to attend all three times much to the disappointment of Regus.